Privacy Policy

Last updated:28 May 2025

About This Policy

We are Shortlistd, Inc. We operate shortlistd.io, an agentic AI platform that connects job candidates with companies looking to hire. The platform can also be used by companies to automate their own hiring.

This Privacy Policy explains how we collect, use, and protect your personal information when you use our services.

Contact us: info@shortlistd.io
Address: 221 W 9th St, Wilmington, DE 19801

1. Information We Collect

Information You Give Us:

  • Account Info: Name, email, phone number, company details

  • Profile Info: Work experience, skills, preferences you add to your profile

  • Communications: Messages you send through our platform

  • Payment Info: Handled by our payment processor (Stripe) - we don't store your credit card details

Information We Collect Automatically:

  • Usage Data: How you use our platform, pages you visit, features you use

  • Device Info: Your device type, browser, IP address, location data

  • Cookies: Small files that help our website work and improve your experience

2. How We Use Your Information

We use your information to:

  • Provide our service: Create your account, show your profile to employers, facilitate connections

  • Improve our platform: Analyze usage to make our service better

  • Communicate with you: Send important updates, notifications, and support messages

  • Keep things secure: Prevent fraud and abuse

  • Comply with laws: Meet our legal obligations

Legal basis: We process your data based on our contract with you, legitimate business interests, and your consent where required.

3. How We Share Your Information

We Share Your Info With:

  • Other users: Your profile is visible to companies looking to hire

  • Service providers: Third parties who help us operate our platform (like hosting, analytics)

  • Payment processors: Stripe handles all payment processing

  • Legal authorities: When required by law or to protect our rights

We DO NOT:

  • Sell your personal information

  • Share your private messages without your consent (except when legally required)

  • Give your contact details to third parties for marketing

4. Cookies and Tracking

We use cookies to:

  • Remember your login and preferences

  • Analyze how our site is used

  • Show relevant content

  • Keep our platform secure

  • Prevent fraud

You can control cookies through your browser settings, but some features may not work properly if you disable them.

5. Your Privacy Rights

You Can:

  • Access: Request a copy of your personal data

  • Update: Change your account information anytime

  • Delete: Request deletion of your account and data

  • Opt-out: Stop receiving marketing emails

  • Port: Download your data to move to another service

How to Exercise Your Rights:

Contact us at info@shortlistd.io with "Privacy Request" in the subject line.

6. Data Security and Retention

Security:

  • We use industry-standard security measures to protect your data

  • No system is 100% secure - we cannot guarantee absolute security

  • Contact us immediately if you suspect a security breach

How Long We Keep Your Data:

  • Active accounts: While your account exists

  • Deleted accounts: Some data may be retained for legal/business purposes

  • Communications: Stored to provide our service and resolve disputes

7. International Data Transfers

  • Our servers are located in the United States

  • Your data may be transferred and processed outside your home country

  • We ensure appropriate protections are in place for international transfers

8. Third-Party Services

Payment Processing:

  • We use Stripe to process payments

  • Stripe has its own privacy policy: https://stripe.com/privacy

  • We don't store your payment card information

Other Websites:

  • Our platform may link to other websites

  • We're not responsible for their privacy practices

  • Check their privacy policies before sharing information

9. Children's Privacy

Our service is not intended for users under 18. We don't knowingly collect information from children under 18.

10. Changes to This Policy

  • We may update this Privacy Policy from time to time

  • We'll notify you of significant changes by email or website notice

  • Continued use of our service means you accept the updated policy

11. Contact Us

Questions about this Privacy Policy?

Shortlistd, Inc.
221 W 9th St
Wilmington, DE 19801
info@shortlistd.io

Subject line: "Privacy Policy"

This policy is part of our Terms of Service. By using Shortlistd.io, you agree to both documents.